Party Host Guidelines
To know how many to set up for, guests will be
asked to RSVP.
Host decides whether to have it at 11:30 for
lunch or 6:30 for supper.
Host gets fire pit going if you want to have a fire and
is responsible for putting fire out. Host is responsible
for cleaning grill if used.
Host lets Christa know time and Christa will tell the
community in email. Everyone brings a dish to share
(depending on host’s choice) and their own bottle.
Host gets ice in tubs and sets up tables/chairs-tables
and chairs will be brought to barn from pavilion for the
host. Host gets everything ready for the food to be
Host makes sure everything is cleaned up, garbage
bags closed, etc before leaving barn.
Host plans any horse games/activities/music for event.
Meet at barn at 6:30 for everyone to follow each other
to destination. Mule seats can be shared by people who
don’t have a mule. Folks should RSVP so host knows
who to wait for. Food at destination.
Host decides where to go-either to their own home or
host will lead everyone to somewhere in the development
in our mules. If you have it at your home-figure everyone
is to bring an appetizer or dessert to share and their own
bottle so you shouldn’t have to provide anything other
than your own contribution-unless of course you want to.
Guests are invited for 6:30 with grills open about 7 pm
for cooking meat. Bring meat for yourself and any guests,
side dish or dessertto share and your own bottle.
Host can also decide to have the pavilion party as a
heavy appetizer affair and not to have grills going.
RSVPs will be asked for in order to know how many to
set up for. Try not to start clean up until 9 at least so
everyone can enjoy themselves.
Host will need to pick up pavilion key by Friday morning
from Christaat her office beside the barn or make other
arrangements. Host will return key to Christa Monday
morning or make other arrangements with her.
Host will arrange and set tables and chairs and decorate
pavilion however you want-choose your own theme if you
like. Be as creative or non-creative as you like and have
fun with it! Set up should be completed by 6 at latest.
See list of kitchen supplies for help. Be sure to set up a
table with name tags, and food tables. Also set up a
separate table for desserts by kitchen.
Charcoal for grill-use complete 10 lb. bag, lots of lighter
fluid and start it by about 6 so it’s ready to cook on by
7pm. Put soft drinks and water on ice in metal tubs by 6 to
cool down. Ice will be in the freezer in the room under
the pavilion. Some soft drinks may be in fridge or on
counter in kitchen.
Host is responsible for bathrooms to be tidied, trash
collected, and doors locked. All garbage needs to be
collected, tied up so bears don’t try to get it, and left
in kitchen. Host is responsible for seeing that kitchen
is left clean, and all decorations and cleaned utensils
are put away. Cabinets, closets, drawers, and storage
tubs are labeled as to where things belong.
Host responsible for chairs and tables stacked ready
to be put away.If you have a band or DJ, please stay
until they are ready to leave as well.
Kitchen must be locked and all lights turned out.
Fires in fireplace must be extinguished.
These items are for you to use-you can add anything
else you need.
Rolls of Plastic Tablecloths in various colors
Plastic forks, spoons, knives
Paper plates and napkins
Salt and Pepper Shakers
Serving utensils and cooking utensils (tongs, etc)
Hot pads, some dish towels
Name tags and pens, scissors
Lighters for grill
Aluminum foil, etc.
Tubs/ice, sodas, bottles of water
Memorial Day/4th of July storage tub and in
Silk flowers in tall silver metal containers
Tea light candles and votives for them to go in
Birthday party theme-some